Deposits that match your bank
Every settlement is broken into the sales, fees and refunds inside it, so the deposit in your bank feed matches your books without anyone adding it up.
Your books, right to the cent. Kept by us, if you want.
Every sale, fee, refund, payout and card purchase posts to QuickBooks or Xero in double entry and matches your bank to the cent. AI categorizes the rest, and our bookkeepers can close your whole business every month.
A $2,302.51 Cedar settlement lands in Fern & Field's bank feed. Cedar breaks it into 42 card sales of $2,410.00, $82.49 of card fees and a $25.00 refund. They post to QuickBooks or Xero in double entry: the bank, card fees and refunds as debits and sales as the credit, balanced. The deposit is matched to the cent. Then a $59.99 Adobe charge lands, AI categorizes it as software subscriptions, Dana reviews it, and it posts too.
How it works.
Connect the books you have, tell us where things go, and they keep themselves.
- Connected
Connect your books
Link QuickBooks Online or Xero in a few clicks. Your books stay where they are, and your accountant keeps working in them.
- Mapped
Map your accounts
We suggest where sales, fees, refunds, payouts and card purchases go in your chart of accounts. Change any line.
- Posted
Every transaction posts
Each one posts in double entry as it settles, with fees and refunds on their own lines. AI categorizes the rest.
- Reconciled
Matched to your bank
Every deposit and charge matches your bank feed to the cent, so there's nothing left to add up.
Books that add up on their own.
Nothing netted away, nothing typed in twice, and nothing to chase at month end.
AI categorizes, you decide
AI files every transaction the way your books already do. Turn on review and nothing posts until a person approves it, or let it run and check only what it flags.
Every block in one feed
Sales from Payments, purchases from Cards with their receipts, bills from Payouts and interest from Banking all post on their own, already categorized.
Nonprofit funds kept apart
Tag each gift and grant to its fund with QuickBooks classes or Xero tracking categories, so restricted money never mixes with the general fund.
September closeFern & Field Coffee · your bookkeeper, Sam Rivera
- Every transaction categorized412
- Every account reconciled6 of 6
- Your questions answered3
- Profit and loss and balance sheetSent
Or let us keep the books.
Our bookkeepers close your whole business every month, in your own QuickBooks or Xero. You get your statements, and a person to ask.
- The whole business
- Every bank account and card, at Cedar or anywhere else, categorized and reconciled.
- In your own books
- We work in your QuickBooks or Xero, so your accountant sees everything we do.
- A person to ask
- Your bookkeeper answers your questions, and asks you theirs.
It's all part of the bigger build.
Start with Accounting, then add the blocks around it as you grow. Every block reads from and writes to one system of record, so money in, money out and your books always agree.
Payments
Sales, fees and refunds post themselves, and every settlement matches its deposit.
Banking
Your balance and its feed reconcile on their own.
Cards and Spend management
Every purchase arrives categorized, with its receipt attached.
Tax
Sales tax on every sale and purchase, recorded for your returns.
Questions about Accounting.
Anything else? Book a call with us.
Which accounting software do you work with?
QuickBooks Online and Xero.
Do we have to switch software?
No. We post into the QuickBooks or Xero you already use, so your history, reports and accountant stay where they are.
How does AI categorize our transactions?
It learns from how your books are already categorized and files each new transaction the same way. Turn on review and nothing posts until a person approves it, or let it run and check only what it flags.
What does the bookkeeping service cover?
Your whole business, every month: every bank account and card, at Cedar or anywhere else, categorized and reconciled in your own QuickBooks or Xero, with your statements at the end and a bookkeeper to ask.
We're a nonprofit. Can you keep restricted funds apart?
Yes. Each gift and grant is tagged to its fund with QuickBooks classes or Xero tracking categories, so restricted money never mixes with the general fund.
What about sales tax?
Sales tax on every sale and purchase is recorded on its own line. Tax uses the same records to calculate and file.
We already have a bookkeeper. Does this still help?
Yes. They keep working in the same books, and Cedar's transactions arrive already posted and matched, so their time goes on everything else.
Start building.
Book a call and we'll connect your books and map your accounts with you.
Prefer email? Write to hello@usecedar.co.